Please be advised that for each sample of Extra Virgin Olive Oil or Flavoured Extra Virgin Olive Oil entered in the EVO IOOC Italy EVO International Olive Oil Contest®, participating companies are required to send the relevant documentation to the C. A. EVO IOOC Italy Competition Office by June 12, 2026 (the deadline for arrival at our offices). Please provide 4 (four) bottles or other suitable food containers of any size (minimum 250ml). All containers must have valid labelling in the country of origin.

Furthermore, it will be necessary to send:

• Chemical analysis (FFA, peroxide, UV, etc.) certificate issued by an accredited testing (only EVOOs);
• Invoice with a nominal value of € 3.00 per bottle (mandatory for non-EU shipments), or else labeling sample packaging "SAMPLE WITH NO COMMERCIAL VALUE-NOT FOR SALE" (the price must always be indicated). All bottles or containers must bear an official brand label compliant with the laws of the country of origin.

In the case of Organic production and/or PDO/PGI, the certificate issued by the control body must be enclosed.
The participating company declares that the samples registered in the competition is part of the lot declared in the entry form.

IMPORTANT: For destinations outside the EU, samples must be shipped 'door-to-door', preferably via a freight forwarder or courier, and labelled 'Delivery Duty Paid⁽³⁾’. The organisers decline any responsibility for the delivery of samples after the established date. The contest organisers are not to be held responsible for the total or partial loss of samples during transport, or for any chemical, physical or organoleptic alterations to the samples due to thermal excursions, breakages or other anomalies occurring during transportation. Shipping costs, including possible customs and health charges up to the destination, are fully borne by the participating companies.
 

EVO IOOC Italy will under no circumstances pay extra shipping costs. For samples coming from outside the EU, we recommend 'Duty Paid' or 'Delivery Duty Paid’⁽³⁾. In exceptional cases, this organisation may anticipate any due customs clearance charges, which must be reimbursed by the participating company before the start of the competition. Otherwise, oils (EVOO or flavoured) with outstanding customs clearance charges will not be admitted to the competition. It is advisable to strictly follow the instructions on the application form. If you have any doubts, please write to info@evo-iooc.com. From receipt of the samples to their presentation to the panel, the organisers will be responsible for storing the samples correctly and adequately to ensure their integrity.

(3) Incoterms: D.D.P. Delivery Duty Paid. In the term “Duty Free Return” the seller fulfills the obligation of delivery by making the goods available to the buyer in the agreed place in the importing country. The seller must bear the risks and costs, including duties, taxes and other charges, in order to be able to deliver the goods to that place, cleared for importation.